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Posts Tagged ‘Vendors’

Vendor Information Requirements

January 15th, 2009 No comments

This article is the last in a series that ran in October, November, and December on a section in your bid documents t i t led ‘Performance Required by the Successful Bidder’. This is the vendor data that you require with their proposal and data required later in the project should they be the successful bidder. The document I want to discuss in this article is equally important and is called the Vendor Information Requirements Form. This form is used to find out more about the vendor and how he will perform on your project. This form can play a role in selecting the vendor.

Vendor Furnished Data
1. Drawings & Manuals
For drawings and manuals you need to know where the engineering and design office is located. This is important in case you have to travel there. You usually want an office that is readily accessibile or maybe use local people for the work. If it is overseas (off shore) this can have an affect on turnaround t ime for answering questions.
Depending on your circumstances, this could affect vendor selection. One client we work for requires us to inform them whenever we have someone who is not located in our office working on their projects.

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Vendor Data Requirements (3)

December 15th, 2008 No comments

This article is a continuation of the article I started in October, a discussion on Vendor Data Requirements and their importance to your project. This is the vendor data that you require with their proposal and data required  later in the project should they be the successful bidder. In review, this document is typically used when purchasing equipment and outlines to the vendor exactly what information you expect him to include with his quote. As I started in last months article, this is a continuation of the section on Performance Required by the Successful Bidder’ which outlines the conditions the successful bidder will be required to perform to. In this article I will complete the Performance Required by the Successful Bidder’ section.

Mechanical
If you don’t have a mechanical fabrication and installation standard / guideline then you should make up one to protect yourself. It covers items such as any base plates should be of rigid construction and have grout and vent holes to ensure the plate can be properly grouted.
One issue that happened to me …..

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OUR MISSION:

December 10th, 2008 No comments

To provide engineers and non-technical people with relevant, practical information, news, and tools to help them manage their projects efficiently and effectively. To help develop their project knowledge base with a basic understanding of the main facets of project engineering in North America.

Who is this site for?

It is for anyone involved in managing projects and wants to have better control of those projects (anyone who wants to be the master of their own destiny), those experienced at project management or just starting out in project engineering. Industry or consulting. Technical or nontechnical.

Are you an engineer or technician who has no special training, yet is given the task of overseeing a project. Nowhere to go for good practical project advice and help that you now need? No Coach? No Mentor? Then you have found the right place.


Vendor Data Requirements (cont’d)

November 15th, 2008 No comments

In October I started a discussion on Vendor Data Requirements and their
importance to your project. This is the vendor data that you require with their proposal and later in the project should they be the successful bidder. In review, this document is used when purchasing equipment and outlines to the vendor exactly what information you expect him to include with his quote. In this article I will cover additional information you should be asking for and why you need the information. Following are some  additional data items typically required from a vendor ;
6. Transport
As you have to unload project equipment you need to know how the equipment will be delivered to your site and the number of pieces. If it is coming by normal non-restricted transportation methods you can organize the proper equipment and set a time for the unloading. If the equipment is too large and has to be transported by restricted methods you want to know how it is being shipped as you will have to handle it.

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Vendor Data Requirements

October 15th, 2008 Comments off

Last month we talked about the Standard Component List and it’s importance to your project in helping make sure you get what you want and what you need. Another important document, that goes along with the Standard Component List, is the Vendor Data Requirements. This document is typically used when This document comes in a couple of formats, one as a printed document describing in detail what information you are looking for and the other as an itemized list.

Either one works as long as you outline to the vendor what information you require. The printed document is a standard one and covers every possible piece of equipement. The itemized lists can be tailored to suit what you are purchasing. As an
example, you can develop a list for rotating equipment and one for pressure vessels and use them accordingly.

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Get What You Specify, Not What you Want

September 15th, 2008 Comments off

As a consulting engineer we recently did a project where the specification
called out asbestos gaskets. Knowing that asbestos has not been used for
years in North America and the fact that the project engineer on the last
project did not want to use them, we assumed that this project engineer
would do the same. We spent some time researching what was used in the past, made up a specification deviation and sent it to the owner. To our surprise he refused the specification deviation as he liked asbestos gaskets and that was what he wanted to use.

This is not an isolated incident and is a problem that all people dealing with
owners have, is what does the owner want? As a service provider, time and
money are wasted when there is confusion and indecision on the owners’
side. People do not know what to do, so nothing gets done. You don’t know
which direction to go, so you spin your wheels. This is not a pleasant position to be in, especially when you figure out one engineers preferences and the next one has different preferences.

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